Quotes
The Quotes table is used to create purchase quotes for prospects or existing customers. It can be used independently, or within the Opportunities table. If you use Quotes as your primary way of indicating potential sales value, Agiloft offers preconfigured reports for the Quotes table that will forecast your sales over the next period and will report on past success rates. If you do not use Quotes, you can run these kinds of reports from the Opportunities table instead, using fields such as estimated Sale Value, Probability of Sale, and Expected Close Date to track the value of potential sales.
Creating Quote Records
A quote record is created with a default Status of Prepared. Upon saving the record, the quote is attached as a PDF to the record through an Attachment action. If a new quote is saved with a status of Sent to Customer, the quote is emailed to the prospect.
Processing Records
If the record is created and the Status is Prepared, the status can be changed to any one of the following states: Sent to customer, Expired, Revised, and Purchase Completed. If the status changes to Sent to Customer at any time, a quote with the attached PDF is emailed to the prospect.
Ownership
Quotes are owned by the Sales Rep who prepares them. Specifically, a Quote is owned by the user whose Full Name matches the name in the Quote Prepared By field.
Workflow
Reports
The Quotes table contains the following default Charts/Reports:
- Completed Purchases in Past Year
- Forecast 6 months, bar for each rep
- Forecast 6 months, runtime by rep
- Open Quotes value by Company
- Open Quotes Value by Sales Rep
- Open Quotes Value by Status
- Purchases Completed Last Month
- Quotes by Preparer