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- Clicking New in the Contract table action bar.
- Using the Create Related Contract button on the Renewal / Related Contracts tab of an existing Contract record. This creates a new a Renewal, SOW, can create either a Child Contract or Amendment Contract record directly from the current Contract record. This button is available only if the contract is in a Status of Signed, Active, Expired, or Canceled. Creating a new contract with the Create Related Contract button automatically links it to the current Contract record by populating the Parent Contract ID field in the newly created record. For a more detailed explanation of creation by this method, see the Handling Related Contracts and Renewals section.
By default, contracts fall into one of four three categories, chosen from the Record Type field:
- Contracts
- Master Agreements
- SOWChild Contracts
- Amendments
Child Contracts , SOWs, and Amendments can all both be created from an existing Contract record, whereas Master Agreement Contract records are created manually in the Contract table. The Record Type field in the common area of a Contract record indicates the contract's category. "Contract" is the default Record Type for newly created contracts. It can be used to indicate either a stand-alone contract, or a contract that exists under a Master Agreement. In the latter case, the Parent Contract ID can be filled in upon creation of the contract. SOWs Child Contracts and Amendments are linked to a parent contract automatically if they are created by clicking the Create Related Contract button in the parent Contract record. If created manually from the Contract table, the Parent Contract ID must be filled in upon creation of the contract.
Below the Record Type are fields that store the Contract Manager and the Assigned Team. The default Assigned Team is the Contract Management Team. The Contract Manager is the person responsible for overseeing the contract and ensuring timely renewals and approvals. The list of available managers is filtered to users who are in the Contract Manager Team. The default Contract Manager is the user who creates the Contract record, provided that user is in the Contract Manager Team. Users in the Contract Manager or Admin group can manually change the Assigned Team and Contract Manager if needed. Information about the contract requester, external company involved, and locations related to the contract may be added by clicking the lookup icon next to those fields. If a desired Requester, Company, or Location does not exist, a record must first be created in order to link it to the Contract.
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