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Members of the Procurement Team receive an email stating that a new Purchase Request is awaiting their approval. Members of the Procurement Group will see some additional fields in the Purchase Request record, including a Procurement Group Approved field similar in function to the Supervisor Approved field. They will also see another Yes/No choice field called "All Items Received?" When the recipient/requester requestor has been satisfied, the Procurement Group changes the status to Fulfilled.
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Upon creation, a rule sends emails to the Requester, Requestor the RequesterRequestor's Supervisor, and the Purchasing Team notifying them of the new Purchase Request.
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Once created, Purchase Requests follow a two-stage approval process. The creation emails sent to the RequesterRequestor's Manager and the Purchasing Team lets them know that their approval is required and provides a link in the email to edit the record. A supervisor can edit the Supervisor Approved? field to yes or no, and the Purchasing Team edits the Procurement Group Approved field to yes or no. Rules validate these changes and move the Purchase Request to the appropriate status, such as Supervisor Approved when the supervisor changes the field to Yes.
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