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Navigation Menu Setup

The Navigation Menu wizard controls the appearance of the navigation menu on a personal or team-wide basis. Individual users can use Preferences under the User Menu to access the wizard and personalize their navigation menu without affecting other users; administrators can use the Look and Feel menu to access the wizard and apply changes to multiple selected teams.

Admins can create any number of navigation menu configurations and apply them to teams, and they can decide whether changes should forcibly override personalized menus, be offered as an optional change, or not be shown to users at all.

Navigation Menu Wizard

The wizard contains four tabs for customizing the availability of menu items on the left pane, the order of those items, and which tables appear on the left pane.

  1. Go to Setup > Look and Feel > Navigation Menu Setup. 
  2. Edit an existing configuration or click New to create a new configuration.

On the General tab, you can add a label, a name, and a description for the configuration, and choose whether to show it as a toolbar on the top of the screen or a left pane on the side of the screen.

If you choose to show the navigation menu as a left pane, the Content tab includes different settings, and a Tables tab also appears.

Use the Content tab to determine the items, tables, and table groupings that appear in the navigation menu. In the Top style nav bar, groupings are accessed from the bento menu.

An animated image showing the user click the bento menu and select different groupings. Selecting a grouping changes the options on the nav bar.

If you choose to show the navigation menu as a left pane, the settings described here are instead relocated to the Tables tab, and the Content tab is used to select menu items that aren't tables or table groupings, such as My Assigned and Last Opened. Select the items you want to include, and click and drag to change the order in which they appear. Click each selected item to check for additional available settings.

On the left-hand side, use the drop-down to see either the list of System Items or the list of Tables. This filters the options that appear for selection. The Tables list on this tab shows all tables in the knowledgebase, regardless of additional group permissions. If a group has the option "Show table on the Toolbar?" set to No in the Table Permissions wizard for a particular table, and they access the wizard from the Preferences menu, they will still see that table on the list. 

You can drag items on the right-hand list to reorder their placement. You can add or remove items from the navigation menu by selecting the table in the appropriate list and clicking Add or Remove. The Table wizard also contains a Navigation Menu tab that allows you to choose whether to add or remove the table from specified navigation menu configurations.

You can choose to group items, tables, or both under a common heading by placing them in a grouping:

  1. Click New Grouping, add a name, and click Finish.
    New Grouping button with Tables Grouping naming
  2. Drag items into the new grouping header to include them in that grouping. The same item can be added to multiple groupings, so you can design the groupings to serve many different workflows. 
    Contracts grouping with four tables nested below it
  3. If you add system items like Home, My Assigned, or Last Opened, select each one in the right-hand list to show additional options in the Configuration column. You can use different settings on each instance of the item. For example, you could add Home to each grouping and select a specific dashboard that is most relevant to the grouping.
  4. If you have the navigation menu set to show as a left pane, you can also add separators to demarcate between tables or groupings.
    Separator shown in list

To remove a grouping, select it and click Remove. A warning message appears to confirm you want to remove it and all the items inside the grouping. Click OK to remove it.

Confirm message

Tables that are removed use a different text style from the other tables. 

Use the Apply tab to apply the left pane configuration to the selected teams.

  1. Select the "Apply changes to me now" checkbox to apply the new configuration to you. Clear this checkbox to apply the changes to other teams without overriding your personalized settings.
  2. Choose whether to keep the existing default menu settings, or to set this menu configuration as the main default for selected teams. Changing the settings makes this configuration the default for users whose primary team is selected in the list. Here, you can also apply this configuration to subteams of the selected teams, and set it as the default for any new teams that are created.
  3. Choose whether to override personalized preferences with this configuration. This "Push to users" setting has three options:
    • Do not push changes to users. This option doesn't push any changes to existing users, but it still allows you to save updates to the configuration for future use.
    • Force changes upon users. This updates the navigation menu for all affected users automatically.
    • Notify users about optional changes. This notifies users that updates were made to their navigation menu configuration, and they can choose to accept those updates or leave their menu the way it is. For users without permission to modify their own preferences, this option works the same way as "Force changes upon users," and the changes are made automatically. If you choose this option, you must enter a message to show with the notification.